Demo data

By the end of this page your practice will be full of realistic sample patients, journeys, appointments and conversations, so you can explore without touching real data. You'll also know when SmileLine deletes that sample set and when it must archive it to preserve activity history.

Seed demo data

What's included

The seeder builds a believable UK practice:

• 400 sample patients across every status — fresh enquiries, leads mid-journey, active patients, and inactive or archived records — with British names, fictional UK mobile numbers and values in the practice's accounting currency.
• Journeys in every stage of your board, with realistic treatment values.
• Appointments past and future, plus tasks and full patient timelines, so Today, Calendar and Reports all have something to show.
• Inbox conversations across SMS, WhatsApp and email — including threads from unknown senders so you can try linking a conversation to a patient.
• Four fake staff members the sample work is attributed to. They can't log in; they exist so assignee lists and leaderboards look real.
• Any missing vocabularies — tags, practitioners, rooms, appointment types — are created too.

Every record is marked as demo data. An unchanged sample set can be removed together. If staff change its activity history, SmileLine preserves that history instead of relabelling or deleting it.

Clinical demo data

On the stage cell, a platform admin can add a clinical layer on top of a seeded practice from the same page: click Add clinical demo data. It fills the sample patients with what a real practice record holds:

• Three months of diaries for every demo dentist and hygienist — past visits fulfilled, cancelled or missed, future visits booked and confirmed — around a lunch break, two approved absences and the Christmas closure when it falls in the window.
• Charts: findings, existing restorations and completed treatment on every active patient, with children given a primary dentition.
• Treatment plans presented from planned procedures, with their visits booked into the diary.
• Clinical notes signed by the treating clinician, with addenda.
• Ledger: every completed procedure charged at the practice's Private fees, payments in full, in part or outstanding, deposits on implant cases and invoices — including an overdue debtor.
• Recalls due and overdue, some already booked.
• Perio exams: BPE screens, a full probing chart for periodontal patients and BEWE scores for tooth wear.
• Medical histories, alerts, lab cases, a referral, prescriptions, waitlist requests, recall letters and radiographs.

The top-up runs one step at a time — the page shows Step n of 8 and moves on by itself — and every step is recorded, so a page you close or a request that fails resumes where it stopped instead of writing anything twice. Within a step the data lands patient by patient, so the rest of the practice keeps working while it runs.

Removing demo data from a practice that ran the clinical top-up always archives rather than deletes: plans are cancelled, recalls paused, waitlist requests withdrawn, lab cases and referrals cancelled, prescriptions voided and planned treatment removed from the chart, while notes, ledger entries, invoices, perio exams and documents stay as evidence. That practice cannot seed the sample set again, which is why the clinical top-up is limited to the stage cell.

Remove demo data

Next step